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Information Clause – CAPI Surveys

If you are a respondent taking part in a CAPI survey, i.e. a quantitative study conducted during an in‑person interview supported by a computer where the interviewer records answers on a mobile device, please read the detailed information on how 4P Research Mix Sp. processes your personal data.

This information clause fulfils the information obligation referred to in Art. 13(1) and Art. 14(1) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR).

1. CONTROLLER

The controller of your personal data is – 4P Research Mix Sp. z o.o., Puławska 12A/5, 02‑566 Warsaw, NIP 521‑32‑24‑826, KRS 0000148637 (the “Controller” or the “Company”). You can contact us:

2. DATA PROTECTION OFFICER

For matters related to the processing of your personal data and your rights, you can contact the Data Protection Officer at iod@grupa4p.pl or in writing at the Controller’s registered address indicated in point 1 above.

3. CATEGORIES OF PERSONAL DATA

The Controller will process your personal data to the extent of:

  • a) for natural persons – first and last name, home address (city, street, postal code), phone number,
  • b) for legal persons – company name, registered office, NIP (tax ID), website, respondent’s first and last name, respondent’s position, e‑mail address and phone number.

4. PURPOSES AND LEGAL BASIS OF PROCESSING

Your data will be processed in order to:

  • a) contact you for the purpose of conducting interviewer quality control – legal basis: Art. 6(1)(a) GDPR – consent to contact for the above purpose,
  • b) establish and pursue possible claims or defend against claims – legal basis: Art. 6(1)(f) GDPR – the Controller’s legitimate interest.

5. RETENTION PERIOD

Your personal data will be processed for 60 days from project completion, not longer than 3 months from the date the study is completed. The above periods may be extended in the event that processing is necessary to establish and pursue possible claims or to defend against claims.

6. RECIPIENTS OF DATA

Your personal data may be disclosed to:

  • a) subcontractors and entities providing services to the Controller (including IT and technical support providers) – on the basis of appropriate data processing agreements and in accordance with the Controller’s instructions,
  • b) public authorities and entities performing public tasks or acting on behalf of public authorities, within the scope and for the purposes arising from generally applicable law.

7. SOURCE OF PERSONAL DATA

Your personal data were obtained directly from you or from the entity on whose behalf we conduct the survey. The interviewer will inform you of the source of your personal data in each case.

8. YOUR RIGHTS

The Controller enables you to exercise the following rights:

  • a) access to data – you are entitled to access your personal data and obtain a copy of it. In addition, you have the right to obtain information in particular about the purpose of processing, the categories of data processed, information about recipients, the planned period of data storage and your rights,
  • b) rectification of data – if your data that we process are incorrect, you have the right to request the immediate rectification of data concerning you. In addition, if the data we hold are incomplete, you have the right to request that they be completed,
  • c) erasure of data – if your personal data are no longer necessary for the purpose for which they were collected, or you object to the processing of the data and at the same time there are no overriding, legitimate interests on our part, and also if you consider that we are processing the data unlawfully, you have the right to request their erasure in whole or in part. However, this right does not apply to data to the extent that they are necessary for the establishment, exercise or defence of our claims or for our compliance with a legal obligation to process or store them arising from applicable law,
  • d) restriction of processing – if you believe we have incorrect data about you or we process it without a basis, or you do not want us to erase it because it will be needed to establish, pursue or defend claims, and also during the period preceding your lodging of an objection to processing – you have the right to request that we restrict processing solely to storing the data or performing other actions agreed with you. Despite exercising the above right, we may process your data where necessary to establish, pursue or defend claims to which we are entitled,
  • e) objection to the processing of personal data – you may object at any time to our processing of your personal data if we process it on the basis of our legitimate interest. After an objection is submitted, we will not be able to process personal data based on the above legal grounds, unless we demonstrate the existence of compelling legitimate grounds for the processing, overriding your interests, rights and freedoms, or grounds for the establishment, pursuit or defence of claims,
  • f) withdrawal of consent for the processing of personal data to which the consent related – you have the right at any time to withdraw the consent you have given us to process personal data to the extent that consent was required. Withdrawal of consent will not affect the lawfulness of processing performed on the basis of your consent before its withdrawal,
  • g) lodging a complaint with the supervisory authority – if you consider that we process your personal data unlawfully, you have the right to lodge a complaint with the national supervisory authority, which is currently the President of the Personal Data Protection Office (UODO).

If you exercise the above rights, please send your request to the addresses indicated in points 1 or 2 of this clause. At the same time, we inform you that the above rights are not absolute and will not apply in every case of our processing of your personal data.